Onboarding pack design

Category overview

We offer a wide range of branded merch in this category:

• welcome pack
• new employee
• branded apparel
• mugs
• notebooks
• pens

Türkiye ve AB Gümrük Birliği

Türkiye and EU Customs Union context. KDV (VAT) standard rate of 20% applies to merch products and corporate gifts — reduced rates of 10% (non-basic food), 8% (books, magazines, medical) and 1% (basic food, agricultural) apply to specific categories. e-Fatura (e-invoice), e-Arşiv (e-archive), e-İrsaliye (e-dispatch) and e-Defter (e-ledger) are mandated by GİB (Gelir İdaresi Başkanlığı — Turkish Revenue Administration). Türkiye-EU Customs Union provides duty-free trade for industrial goods; EUR1 movement certificate may be required for proof of origin. KVKK (Law on Protection of Personal Data No. 6698) is GDPR-compatible and requires explicit consent and disclosure when processing employee data (name, size, department) for merch programs. Certificates OEKO-TEX Standard 100, GOTS, GRS, FSC and TSE are accepted; food-contact products additionally require Turkish Food Codex compliance. welcome pack, new employee, branded apparel categories fall under these regulations and we work in full compliance.

Fiyatlandırma ve Çerçeve

Pricing and financial framework. We quote in TRY or EUR with KDV 20% VAT (standard rate). For enterprise clients we offer framework agreements with volume discount tiers — from 5% at TRY 200,000 annually to 15% at TRY 2,000,000 annually. Payment by proforma invoice 50% deposit + 50% before dispatch for new clients; for recurring B2B clients payment terms 14-30 days. We accept bank transfers (EFT/FAST), Stripe, iyzico, PayTR and Turkish credit/debit cards (with 3D Secure); deferred payments available for the public sector. e-Fatura for obliged taxpayers is issued via GİB. For welcome pack, new employee, branded apparel categories the standard price tiers apply — 200-1,000 TRY net per piece for basic products, 1,000-5,000 TRY net for premium gifts.

Teslimat Süresi

Lead time. Standard cycle for welcome pack, new employee, branded apparel — 5-10 working days (digital proofing + production + control + delivery). For projects with extensive personalisation (Pantone embroidery, debossing, name-personalised digital print) — 10-18 working days. For Asia imports (production + sea freight + customs clearance at Mersin or İzmir ports) — 8-12 weeks. During the autumn season (September-November) and pre-New-Year period (November-December) timelines extend by 1-2 weeks. Ramadan and Eid al-Adha periods limit production capacity — plan 2-3 weeks ahead. For recurring B2B clients we maintain a 10% warehouse buffer — we recommend quarterly planning.

Sezonsal Planlama

Seasonal planning. Türkiye has strong B2B merch seasons — January-February (new year welcome, annual plans), March-April (March 8 International Women's Day, Nowruz, Mother's Day), May-June (May 19, end of school year, summer launches), September (back-to-school, EMITT, WIN Eurasia), October-November (Republic Day Oct 29, conferences, Q4 launches), December (new year, Black Friday). Onboarding programs for new employees are most often launched in January and September. For welcome pack, new employee, branded apparel categories the customer campaign calendar should be synchronised 6-8 weeks ahead.

Kargo ve Lojistik

Shipping and logistics. Central warehouse in İstanbul (European side). Yurtiçi Kargo (delivery to all 81 provinces, 1-3 working days), MNG Kargo (city and intercity fast delivery), Aras Kargo (economy and express options), Sürat Kargo, DHL Türkiye (international express), DPD Türkiye, UPS Türkiye, FedEx (international Express 1-3 days). Delivery time in İstanbul 1-2 working days, in Anatolia 2-4 working days, remote provinces 3-5 working days. EU exports 3-7 working days, non-EU 7-14 working days. We deliver multi-address (e.g. to company branches in multiple cities) with individual packaging per address. For welcome pack, new employee, branded apparel the standard packaging is cardboard boxes with paper filling for transport protection.

What it is

Category welcome pack is among the most frequently ordered in Turkish B2B merch — Corp-Merch annual volume covers tens of thousands of pieces for enterprise and SME clients. welcome pack in the branded version combines functionality, brand aesthetics and durability — each piece passes AQL and visual inspection before packing.

For B2B clients in Türkiye we offer welcome pack in variants matched to the brief — Pantone colours, certificates (GOTS, GRS, FSC, OEKO-TEX), eco and premium gift packaging. welcome pack is available from the local Warszawa warehouse and in dedicated versions (production per client brief, 5-8 week lead time).

Turkish and European brands in the welcome pack category offer different quality tiers — economy, mid and premium; we match them to client budget and requirements. Each project in welcome pack goes through digital proofing (PDF/X-1a) and a physical pre-production sample before launching the full run.

welcome pack is the most frequently ordered product in the welcome pack category — popular in onboarding, event and loyalty programs in Polska. new employee in the branded version is a standard element of welcome packs for new employees and enterprise clients in Warszawa.

branded apparel with the client logo works well in seasonal campaigns and ambassador programs — 5-8 week lead time. mugs is available in Pantone-accurate variants, with certificates and premium gift or eco packaging.

notebooks accompanies Corp-Merch clients from the first brief to delivery, with a dedicated project owner. Selection of pens in the welcome pack category is based on client brief specifications, warehouse availability and campaign calendar.

When to order

Standard lead time for welcome pack is 5-8 working days from proofing approval to dispatch from the Warszawa warehouse. Seasonal windows should be reserved early — Black Friday and Christmas require 6-8 weeks, corporate holiday gifting programs need 8-10 weeks.

For welcome pack with extended supply chains (Asia production, sea freight) the cycle is 8-12 weeks. Express 24-72 hour turnaround is available for selected welcome pack products from the Warszawa local warehouse — rush surcharge 20-40%.

The July-August holiday period extends production by 1-2 weeks at Asian partners. For year-end invoicing (December) production must finish by 20 December.

welcome pack — summer collection available from March to August, 8 weeks ahead of first delivery. new employee — autumn collection launched in August-September, delivery October-November.

branded apparel — limited holiday edition, brief in October, delivery first half of December. mugs — warehouse rotation quarterly; minimum reasonable execution time 4-6 weeks for welcome pack.

notebooks — spring collection launched in January-February with delivery in March-April. Calendar of pens is synchronised with the customer campaign calendar — brief 6-8 weeks before the premiere date.

Specification

Quality standards — AQL 1.0-2.5 inspection for textiles, AQL 1.0 for electronics, full visual inspection for premium packaging. Packaging — individual protective packaging for electronics, multi-pack for textiles, gift sets in boxes with paper or EPS filling.

Logistics — central warehouse Warszawa (European side), shipping via Yurtiçi Kargo, MNG Kargo, Yurtiçi Kargo Türkiye, DHL Türkiye, PTT Kargo. Documentation — KDV 20% invoice in TRY (or EUR on request), CMR / e-İrsaliye for international transport, EUR1 certificate of origin for exports.

Material certificates — GOTS for organic cotton, GRS for recycled polyester, FSC for paper and wood, OEKO-TEX Standard 100. Decoration and colour — Pantone Coated and Uncoated, CMYK with ICC FOGRA39 profiles, screen-printing with Pantone inks.

Specification of welcome pack — Pantone Coated/Uncoated for brand colours, min. 300 dpi for bitmaps, AI/EPS/SVG files for logo. Materials of new employee — OEKO-TEX Standard 100 certificates, optionally GOTS for organic cotton or GRS for recycled polyester.

Decoration of branded apparel — Pantone Aqua screen-printing (water-based inks), DTF, computer embroidery with Madeira Polyneon — AQL 1.0-2.5 control. Packaging of mugs — cardboard boxes with paper or EPS filling; multi-language labels PL/EN/DE.

Dimensional tolerances of notebooks — ±2 mm for textiles, ±0.5 mm for gadgets, ±1 mm for premium packaging. Colour standards of pens — Pantone Coated for glossy paper print, Pantone Uncoated for matte paper; ICC FOGRA39 profiles.

Common mistakes

Brief submitted too late — the client comes 2 weeks before an event, leaving no time for proofing and delivery. Underestimating quantities — a re-print after production approval costs 40-80% more than the first run.

Decoration technique mismatched to material — we always proof before production. Brand book colour mismatch — digital PDF proofing and physical sample eliminate surprises.

Seasonal logistics overlooked — Black Friday, yılbaşı and product launches add 2-3 working days to delivery. Missing certificates required by the end client — e.g. OEKO-TEX for infant textiles, REACH.

For welcome pack a frequent mistake is underestimating quantities — for seasonal campaigns order +10-15% buffer. For new employee a trap is choosing the wrong decoration technique — we always proof.

For branded apparel a mistake is missing size specification in the brief — recommend 30% S / 35% M / 25% L / 10% XL split. For mugs an issue is overlooking certificates required by the end client.

For notebooks a risk is missing Plan B for delivery — keep an alternative address. For pens the problem is brief submitted too late — minimum reasonable time is 4-6 weeks.

Execution process

Step 1 — brief and specification: client sends the brief (goal, audience, quantities, budget, deadline), account manager prepares the technical specification in 1-2 working days. Step 2 — quote and sample selection: we prepare a EUR/TRY quote broken down by units, decoration technique, packaging and logistics; we send 2-3 physical samples in 3-5 days.

Step 3 — graphic design and proofing: the design studio prepares a product mockup, production file with bleeds and safety zones. Step 4 — approval and production: client approves the proof, we sign the order and proforma invoice (50% deposit), launch pre-production sample run.

Step 5 — serial production: after sample approval we launch full production (5-15 working days depending on category and technology). Step 6 — quality control: AQL inspection, visual check, decoration durability tests (washing, abrasion), packaging per brief.

Brief stage — client indicates welcome pack as priority item in welcome pack; account manager prepares specification in 1-2 working days. Quote stage — for new employee the quote includes unit price, decoration technique, packaging and logistics.

Proofing stage — for branded apparel the design studio prepares visualisation + physical sample before launching the run. Production stage — mugs launched in serial production 5-15 working days after sample approval.

Quality control stage — for notebooks AQL 1.0-2.5 inspection, durability tests (washing, abrasion), packaging per brief. Delivery stage — pens shipped from the Warszawa warehouse via InPost/DPD/DHL/FedEx with tracking number; delivery 24-48h in Polska.

Compliance and certificates

All textile products carry OEKO-TEX Standard 100 (class I or II depending on use) confirming absence of harmful substances. Electronics and electronic accessories comply with CE, RoHS, Low Voltage Directive (LVD) and EMC.

Recycled materials carry GRS (Global Recycled Standard) or FSC certification with full supply chain traceability. Organic cotton carries GOTS with full traceability from field to finished product.

Toys and children’s products comply with EN 71 — mechanical, chemical and flammability safety; CE declaration included. Food-contact products carry LFGB and/or FDA approval for US export.

welcome pack meets OEKO-TEX Standard 100 class II (articles in direct skin contact) — certificate on client request. new employee complies with REACH — no SVHC above 0.1% w/w.

Personalisation of branded apparel uses inks and materials compliant with RoHS and LFGB for food-contact products. 23% VAT invoices for mugs — from 2026 KSeF mandatory; full ERP integration.

notebooks carries GOTS certificate for organic cotton or GRS for recycled polyester. GDPR/RODO for pens — employee data stored in EU infrastructure with data processing agreement on request.

Lifecycle

Short-term (1-3 months) — seasonal campaigns, events, product launches; standard order with 5-8 weeks lead time. Medium-term (3-12 months) — employee onboarding programs, ambassador programs; framework agreement recommended.

Long-term (1-3 years) — loyalty programs, continuous client merch, annual seasonal collection editions. Continuous improvement — product catalogue updated quarterly, new eco collections every 6 months.

Product lifecycle management — phases: selection, proofing, production, warehousing, distribution, aftercare. Sustainable lifecycle — recycled materials and certifications (GRS, GOTS, FSC), return program offered.

Short-term welcome pack is used in event campaigns and product launches — 5-8 week lead time. Medium-term new employee powers onboarding and ambassador programs — quarterly rotation, 10% warehouse buffering.

Long-term branded apparel is part of loyalty programs — framework agreement with 5-15% volume discounts. mugs in sustainable lifecycle — recycled materials (GRS, GOTS, FSC) and return program for used products.

notebooks — continuous improvement: catalogue updated quarterly, new eco collections every 6 months. pens — after-sales support: claims processed in 3 working days, re-prints in 7-14 working days, returns of defective batches at our cost.

Frequently asked questions